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The course audit file is an Excel document that lists class information for your department and whether or not each class is scheduled to administer FCQs. |
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The course audit window is a three-week period when the audit files are updated daily so FCQ coordinators can review the evaluation dates for classes in their purview. The audit window runs in March (for the spring semester), June (for summer classes), and October (for the fall semester). |
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Include Page | FCQ Glossary of Terms |
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The course audit workflow has up to four steps:
The FCQ schedule and course audit files are based off of information in CU-SIS. If you need to make changes to class information in the course audit file, you must do so through CU-SIS. The FCQ program can not update your classes in CU-SIS. Only your department can make these changes. If you do not have access to CU-SIS, reach out to your department's curriculum manager or whoever sets up the courses for your department. |
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The course audit workflow has up to four steps:
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Review the course audit file
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Update information in CU-SIS (if required)
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Verify changes in the course audit file (if required)
Downloading the course audit file
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Traditional option: Go to the new Course Audit website
You can also access this site through the FCQ website and click on “Course Audit”
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Quick view option: Go to the course audit dashboard and click on the “Course Audit - Quick View” tab
This is a truncated version of the audit designed for quickly reviewing your classes on the web
To download the audit from this location, go to the “Course Audit - Download” tab and click the “Download Course Audit Spreadsheet” button in the upper-right corner
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Both options take you to a OneDrive folder where all audits are available for download
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Key to the file names
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The course audit file contains a lot of information, which can be intimidating at first glance. Here is a quick overview to the layout:
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Columns C-G and K-V are course details (for reference only)
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Columns H-J are items that can be updated in CU-SIS
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Column R lists the dates a class is scheduled to receive FCQs (not in CU-SIS)
The primary columns to review are A, B, H, I and R. Here is a quick guide to the contents of these columns and what needs to be reviewed:
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Column A states whether or not a class is setup to receive FCQs (“YES” or “NO”)
Ensure that the “YES” and “NO” schedules match your needs
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Column B states the reason why a class will not receive FCQs (if column A is “NO”)
To turn a “NO” to a “YES,” address the issue listed in column B (note: this is not always a possibility)
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Column H lists the instructor name
Is the correct instructor(s) listed? Are there instructors who should be added or removed?
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Column I states whether or not the “Print” box is checked for this instructor
“YES” means an instructor may be evaluated (though the class must also be eligible)
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If you have reviewed your list of classes and instructors and everything is fine, then you do not need to make any changes. If updates are required, you (or your curriculum manager) must make the changes in CU-SIS. To make changes, log into CU-SIS and choose the following pathway:
The relevant components for FCQs are instructor “Name” and the “Print” checkboxes. You are also able to update “Instructor Role,” but this will only affect your FCQs if you have role-specific custom questions.
To make updates:
Once you’ve saved your changes, your updates have been made! |
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If you’re making changes during the designated course audit window: Changes made in CU-SIS won’t take effect until the data warehouse updates, which is the next business day for changes made by 5 p.m. During the audit period, your Excel will be updated to reflect any changes by noon each day.
If you’re making changes outside of the designated course audit window: Contact the FCQ program to let us know of the changes. Lastly, |
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view or download an updated course audit file to verify that your changes have gone through. |
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