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What is the course audit file?
The course audit file is an Excel document that lists class information for your department and whether or not each class is scheduled to administer FCQs.
What is the course audit window?
The course audit window is a three-week period when the audit files are updated daily so FCQ coordinators can review the evaluation dates for classes in their purview. The audit window runs in March (for the spring semester), June (for summer classes), and October (for the fall semester).
FCQ Glossary of Terms
For a description of terms, go to the FCQ glossary
The FCQ schedule and course audit files are based off of information in CU-SIS. If you need to make changes to class information in the course audit file, you must do so through CU-SIS.
The FCQ program can not update your classes in CU-SIS. Only your department can make these changes. If you do not have access to CU-SIS, reach out to your department's curriculum manager or whoever sets up the courses for your department.
The course audit workflow has up to four steps:
Download the course audit file
Review the course audit file
Update information in CU-SIS (if required)
Verify changes in the course audit file (if required)
Downloading the course audit file
Go to the FCQ website and select Course Audit from the top menu
Select “View/Download course audit files”
This takes you to a OneDrive folder with course audits for the current and previous semesters
You can view any file in the window or download for your records
Key to the file names
Reviewing the course audit file
The course audit file contains a lot of information, which can be intimidating at first glance. Here is a quick overview to the layout:
Columns A-C state whether or not a class is setup to receive FCQs, and if so, when they will be open
Columns I-K list the instructors assigned to this class in CU-SIS, their role and whether or not they have been marked “eligible” to get FCQs
This information is pulled directly from CU-SIS and reflects what your department has officially entered into the UIS system
If changes are needed, they must be made in CU-SIS by your curriculum manager
All remaining columns show the class details currently entered into CU-SIS
These can be useful, but aren’t always necessary for reviewing the course audit
This information is pulled directly from CU-SIS and reflects what your department has officially entered into the UIS system
If changes are needed, they must be made in CU-SIS by your curriculum manager
How to make changes to the course audit
If you have reviewed your list of classes and instructors and everything is fine, then you do not need to make any changes. If updates are required, you (or your curriculum manager) must make the changes in CU-SIS.
To make changes, log into CU-SIS and choose the following pathway:
The relevant components for FCQs are instructor “Name” and the “Print” checkboxes. You are also able to update “Instructor Role,” but this will only affect your FCQs if you have role-specific custom questions.
To make updates:
You may add or remove instructors and change their role
To request or remove FCQs for an instructor, click the box under “Print” to select or deselect
Once you’ve saved your changes, your updates have been made!
Verifying updates to the course audit file
If you’re making changes during the designated course audit window: Changes made in CU-SIS won’t take effect until the data warehouse updates, which is the next business day for changes made by 5 p.m. During the audit period, your Excel will be updated to reflect any changes by noon each day.
Changes made by 5 p.m. should be visible in the course audit file the following business day
Changes made outside of business hours may take an extra day to appear in your course audit file
If changes made during business hours are not reflected in your course audit file within 48 hours, please contact the FCQ program
If you’re making changes outside of the designated course audit window: Contact the FCQ program to let us know of the changes.
Lastly, view or download an updated course audit file to verify that your changes have gone through.